Football Media Policy
Social Media Policy For Teammates
Responsible Use
Players should use social media responsibly and with consideration for others. Posting or sharing content that is harmful, offensive, or bullying is prohibited.
Players should respect their teammates’ privacy. Do not post images, videos, or personal information about teammates without their permission.
Positive Representation
Players are representatives of their team both on and off the field. They should be mindful of how they portray themselves and their team on social media, promoting a positive and respectful image.
Reporting Concerns
Players should report any online behaviour they feel is inappropriate or makes them uncomfortable to a coach or trusted adult. This includes cyberbullying, harassment, or any other concerning behaviour.
Enforcement and Consequences
Non-Compliance: Failure to adhere to these policies may result in disciplinary action, including suspension or removal from the team, depending on the severity of the breach.
Support: The team will provide support to anyone affected by bullying, inappropriate behaviour, or misuse of technology, ensuring that all concerns are addressed promptly and sensitively.
Texting Policy For Teammates
Respectful Communication
Players should communicate respectfully with their teammates. Bullying, harassment, or sending inappropriate messages is not tolerated.
If group chats are created for team communication, all members should be respectful and inclusive. Coaches should monitor these groups when possible to ensure appropriate behaviour.
Photography and Videoing Policy For Teammates
Consent
Players should not take photographs or videos of their teammates without their consent.
Players should respect others’ privacy and avoid taking images or videos in inappropriate locations (e.g., changing rooms).
Sharing
Players should not share images or videos of their teammates on social media without permission from the individuals involved.
Sharing images or videos that could be harmful, embarrassing, or inappropriate is strictly prohibited.
Photo Storage and Management Policy
Photos of children participating in The HIA football team, taken by the coach or authorised personnel, will be stored securely in accordance with our data protection and privacy policies. Specifically:
1. Digital Storage
Photos will be stored on secure, password-protected devices and/or cloud-based storage services that adhere to industry-standard security protocols.
Access to these photos will be restricted to authorised personnel only (e.g., the coach and relevant team staff).
2. Physical Storage
In the unlikely event that printed copies of the photos are made, they will be stored in a secure, locked location accessible only to authorised personnel and kept no longer than required.
3. Duration of Storage
Photos will be retained for as long as necessary for team purposes (e.g., promotional materials, team archives) and will be deleted or securely destroyed after this period, or upon the withdrawal of consent by the parent or guardian.
4. Sharing and Distribution
Photos will not be shared publicly (e.g., on social media, websites) without explicit, additional consent from parents or guardians. Consent for sharing images publicly is found in the registration pack.
Photos may be shared internally among team members and their families via secure platforms (e.g., a private team website or group, such as WhatsApp). Families are reminded that photos shared within these groups must not be shared outside of the groups.
5. Parental Access
Parents or guardians may request access to review, request deletion, or revoke consent for the use of photos of their children at any time by contacting The HIA on 01423 752828.
We are committed to ensuring the privacy and security of your child’s images and will take all necessary measures to protect them.